{"id":1314,"date":"2022-04-06T16:01:37","date_gmt":"2022-04-06T16:01:37","guid":{"rendered":"https:\/\/fourplusadvertising.com\/vpexpo2022\/?page_id=1314"},"modified":"2024-06-28T10:18:40","modified_gmt":"2024-06-28T10:18:40","slug":"exhibitors-guide-old","status":"publish","type":"page","link":"https:\/\/vpexpodubai.com\/ar\/exhibitors-guide-old\/","title":{"rendered":"Exhibitors Guide: Info"},"content":{"rendered":"
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VisionPlus EXPO 2024<\/h3>\n

Exhibitors Guide<\/h1>\n

Last updated on: Wednesday, 19 March 2024<\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div><\/div><\/div><\/section>

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OPERATIONS
\n<\/strong>Tarsem Singh
\n<\/span>\"whatsapp"\u00a0 +971 52 760 9479<\/p>\n\n\t\t<\/div>\n\t<\/div>\n

Send Mail<\/a><\/div><\/div><\/div><\/div>
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SHOW DIRECTOR
\n<\/strong>Neelam Solanki
\n<\/span>+91 98208 19674<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n

Send Mail<\/a><\/div><\/div><\/div><\/div><\/div>
<\/span><\/span><\/span><\/span>\n<\/div>
<\/i> Official Contractors<\/a><\/div>
<\/i> Rules & Regulations (incl. Health & Safety)<\/a><\/div>
<\/i> FAQ's<\/a><\/div><\/div><\/div><\/div>
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Exhibiting & Venue Info<\/span> <\/span><\/h2>\n\n\t\t<\/div>\n\t<\/div>\n

Key Topics<\/h2>

Event Timetable - Hall access times & show opening hours<\/span><\/i><\/a><\/h4><\/div>
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Event Timetable<\/span><\/h3>\n\n\n\n\n\n\n\n\n\n\n\n\n
Build Up\u00a0<\/strong><\/span><\/td>\nHall Open\u00a0<\/strong><\/span><\/td>\nAccess for\u00a0<\/strong><\/span><\/td>\n<\/tr>\n
Sunday
\n15 Oct\u00a0<\/span>Monday
\n<\/span>16 <\/span>Oct<\/span><\/td>\n		14:00hrs \u2013 24:00hrs<\/td>\nOfficial contractors and Space-only exhibitors\u00a0<\/span><\/td>\n<\/tr>\n
06:00hrs \u2013 22:00hrs<\/td>\nShell Scheme exhibitors, Official Contractors and Space-only exhibitors\u00a0<\/span><\/td>\n<\/tr>\n
Open Days\u00a0<\/strong><\/span><\/td>\nHall Open\u00a0<\/strong><\/span><\/td>\nShow Open Hours\u00a0<\/strong><\/span><\/td>\n<\/tr>\n
Tuesday
\n17 Oct\u00a0<\/span><\/td>\n		08:00hrs \u2013 18:30hrs\u00a0<\/span><\/td>\n10:00hrs \u2013 18:00hrs\u00a0<\/span><\/td>\n<\/tr>\n
Wednesday
\n18 Oct\u00a0<\/span><\/td>\n		08:00hrs \u2013 18:30hrs\u00a0<\/span><\/td>\n10:00hrs \u2013 18:00hrs\u00a0<\/span><\/td>\n<\/tr>\n
Thursday
\n19 Oct\u00a0<\/span><\/td>\n		08:00hrs \u2013 23:00hrs\u00a0<\/span><\/td>\n10:00hrs \u2013 17:00hrs\u00a0<\/span><\/td>\n<\/tr>\n
Breakdown\u00a0<\/strong><\/span><\/td>\nHall Open\u00a0<\/strong><\/span><\/td>\nAccess for\u00a0<\/strong><\/span><\/td>\n<\/tr>\n
Thursday
\n19 Oct\u00a0<\/span><\/td>\n		17:30hrs \u2013 24:00hrs<\/span><\/td>\nFor Shell Scheme, Space-only Exhibitors and Official Contractors<\/span><\/td>\n<\/tr>\n
All stands should be clear of displays and products by <\/span><\/span>24:00hrs on Thursday<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Please do not attempt to begin setting up your stand before your allocated time, as this can disrupt others working in the hall and cause delays. Similarly, do not begin breaking down before the show closes as it poses safety risks to others.\u00a0<\/span><\/p>\n

You are strongly advised to remove everything from your stand as soon as possible as your stock and exhibits are most prone during breakdown. With this in mind, you should aim to clear all stock and exhibits by 24:00hrs on Thursday night; under no circumstances can anything be left in the halls overnight.\u00a0\u00a0<\/span><\/p>\n

Any items not removed by the end of breakdown will be deemed as rubbish and disposed of. Any costs for this disposal will be passed on to the exhibitor.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div>

Compulsory Forms - Things we need from you<\/span><\/i><\/a><\/h4><\/div>
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Compulsory Forms<\/span><\/h3>\n
1. Risk Assessment<\/span><\/h5>\n

A Risk Assessment is compulsory for all exhibitors and can be <\/span>submitted on the VisionPlus EXPO Exhibitor Portal. <\/a><\/span>\u00a0All Risk Assessments should cover the <\/span>open period as well as build and breakdown.<\/span><\/p>\n

The Risk Assessment form now contains the Health & Safety form, <\/span>gathering information about your treatments, and your health <\/span>and safety representative so must be completed by all.\u00a0<\/span><\/p>\n

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2. Shell Scheme Exhibitors\u00a0<\/span><\/h5>\n

Fascia Name Board<\/strong><\/p>\n

Shell Scheme exhibitors should confirm the text for their Fascia Nameboard on the VisionPlus EXPO Exhibitor Portal <\/a><\/span>before 22nd September in order that the stand name is printed correctly. If this form is not completed, your name board will carry the stand name on your contract.\u00a0<\/span><\/p>\n

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3. Space-only Exhibitors\u00a0<\/span><\/h5>\n

Space-only Stand Plans<\/strong><\/p>\n

Space-only exhibitors must submit their stand plans to be reviewed for Permission to Build. Please submit the detailed stand specifications on the VisionPlus EXPO Exhibitor Portal <\/a><\/span><\/p>\n

Stands that have not been signed off will not be permitted to build so ensure they are submitted before <\/span>15 September 2023<\/b>.\u00a0<\/span><\/p>\n

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If you haven’t received your Exhibitor login yet, or for any other queries please email Liju Mathew at ops.vpexpo@fourplusmedia.com <\/span><\/em><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div>

Brand Zone<\/span><\/i><\/a><\/h4><\/div>
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Brand Zone\u00a0<\/span><\/h3>\n

Brands being exhibited are showcased on the VisionPlus EXPO website for all visitors to view. Exhibitors can choose to display your logo alongside a short company profile and your social media links.\u00a0<\/span><\/p>\n

Participating Brands\u2019 List<\/span><\/a><\/h5>\n
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To update your information, and to discuss other marketing opportunities available to you, get in touch with Neelam Solanki on vpexpo@fourplusmedia.com<\/a><\/span><\/em><\/p>\n

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Build-Up & Breakdown<\/span><\/i><\/a><\/h4><\/div>
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Build-Up and Breakdown<\/span><\/h3>\n
Hi-Vis & Other Safety Wear\u00a0<\/span><\/h5>\n

VisionPlus EXPO requires all contractors and exhibitors to wear appropriate Personal Protective Equipment – that is: hi-vis waistcoat or jacket, appropriate footwear and hard hats\/riggers headwear (where appropriate) whilst in areas where construction\/de-construction (including Shell Scheme) is taking place. Anywhere there is danger from overhead working, the 2m area around the stand will be designated as a hard hat area. It will be your responsibility to ensure that anyone walking onto your site during these times is wearing a hard hat.\u00a0<\/span><\/p>\n

View <\/span>Festival Arena\u2019s Health & Safety Manual<\/span><\/p>\n

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Build-up\u00a0<\/span><\/h5>\n

Build-up for VisionPlus EXPO will begin at 14:00hrs onwards on Sunday \u2013 15th October for Space-only exhibitors. Shell Scheme exhibitors may begin setting up their stand from 06:00hrs on Monday<\/p>\n

No exhibitor will be allowed to set up during show days or beyond the set time schedule if they have not already started setting up as per the guidelines.\u00a0<\/span><\/p>\n

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Breakdown\u00a0<\/span><\/h5>\n

The breakdown will begin at 17:30hrs on Thursday 19th after the halls are clear of visitors, and will continue until 24:00hrs that night. Any goods left in the halls after this time will be deemed abandoned and disposed of as rubbish. There will be a charge for the removal of any stand fitting or other goods that are abandoned, and this cost will be passed onto the exhibitor.\u00a0<\/span><\/p>\n

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For more on collections, see: <\/span>Deliveries & Collections<\/span><\/a>.\u00a0<\/span><\/p>\n

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If you have queries please email Liju Mathew at ops.vpexpo@fourplusmedia.com<\/a><\/span><\/em><\/p>\n

See also: <\/span>Event Timetable<\/span><\/a>, <\/span>Parking<\/span><\/a>, <\/span>Access<\/span><\/a><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div>

Trolleys & Porters<\/span><\/i><\/a><\/h4><\/div>
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Trolleys & Porters\u00a0\u00a0\u00a0<\/span><\/h3>\n

There are NO trolleys nor porters available in the halls, from us, nor the Venue. We would strongly advise all exhibitors to bring their own where necessary.\u00a0<\/span><\/p>\n

If you require assistance during build or breakdown, our Freight & On-site Logistics contractor, Al Nabooda, can lift exhibits to your vehicle or handle all transport of exhibits at nominal charges.<\/span><\/p>\n

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For any queries please email Mohammed at ops.vpexpo@fourplusmedia.com<\/a><\/em><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n

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Security<\/span><\/i><\/a><\/h4><\/div>
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Security\u00a0<\/span><\/h3>\n

Security will be operational from 01:00hrs on Tuesday 17th October.\u00a0<\/span><\/p>\n

The Organisers will take all reasonable security precautions during the build-up, open days and breakdown. However, all exhibitors are advised that sensible steps should be taken by themselves to protect their property.\u00a0<\/span><\/p>\n

Speak to your insurance company for proper coverage on any material from the time of travelling to the show until you return to your premises.\u00a0<\/span><\/p>\n

Any precautions you take are in your best interest as neither the Organiser nor the venue is responsible for any loss or damage to any goods at any time during the exhibition howsoever caused.\u00a0<\/span><\/p>\n

Exhibitors are strongly warned against leaving valuables unattended on their stand, particularly during breakdown as this is a vulnerable time.\u00a0<\/span><\/p>\n

See also: <\/span>Theft<\/span><\/a><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div><\/div><\/div><\/div><\/div>

Venue and onsite Information<\/h2>

Venue Address<\/span><\/i><\/a><\/h4><\/div>
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Festival Arena by Intercontinental – Dubai Festival City, Dubai, UAE\u00a0<\/span><\/h5>\n
T: +971 (0)4 701 1098\u00a0<\/span><\/h5>\n

You must first attend the Traffic Administration Point when arriving at the Venue, in order to either identify yourself to gain entry to the halls or to be put in the traffic system for unloading. See <\/span>Access<\/span><\/a>.\u00a0<\/span><\/p>\n

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See also: <\/span>Deliveries & Collections<\/span><\/a>, <\/span>Loading & Unloading<\/span><\/a>\u00a0<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div>

Parking<\/span><\/i><\/a><\/h4><\/div>
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Parking<\/span>\u00a0<\/span><\/h3>\n

There are up to 1200 free parking spaces within 1-minute walk from\u00a0<\/span>Festival Arena, for use during build and breakdown, as well as open days.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div>

Access - Exhibitor & Contractor Badges<\/span><\/i><\/a><\/h4><\/div>
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Access<\/span><\/h3>\n

Due to recent changes in the law, immigration controls have been applied to venues in Dubai.\u00a0<\/span><\/p>\n

Build-up & Breakdown \u2013 Exhibitors\u00a0<\/span><\/h5>\n

Exhibitors and their employees must attend the Traffic Administration Point upon arrival in order to identify themselves as an exhibitor. Accepted documents to do so can be either a copy of your stand contract or a business card with a matching Emirates ID card. There is no cost to this.\u00a0<\/span><\/p>\n

Build-up & Breakdown – Contractors\u00a0<\/span><\/h5>\n

Contractor passes are 15AED per person, per day. Supervisors representing their workforce must attend the Traffic Administration Point upon arrival and leave their Emirates ID card with security there. Supervisors are responsible for ensuring each of their crew\u2019s right to work, so although the full crew are not required to leave their ID with the Administration Point, they must all ensure they have their ID with them at all times.\u00a0<\/span><\/p>\n

See the <\/span>Festival Arena Policy<\/span> for details<\/span><\/p>\n

In the event that an Immigration Officer attends the site, the Supervisor is legally responsible for the workforce they have onsite.\u00a0<\/span><\/p>\n

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Open Days – Exhibitor Badges\u00a0<\/span><\/h5>\n

To register your staff for badges for exhibitor access on open days, you should provide the details in a single spreadsheet and email to <\/span>ops.vpexpo@fourplusmedia.com<\/span><\/a> before 05th October. These passes are strictly meant for people manning the stalls. All invites will be registered as visitors at the venue.<\/span><\/p>\n

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Badge Quota\u00a0 as per booth area\u00a0<\/b><\/span><\/td>\n<\/tr>\n
12- 18 sq.m<\/b><\/td>\n24 – 36 <\/span>sq.m<\/b><\/td>\n>36 <\/span>sq.m<\/b><\/td>\n<\/tr>\n
Max 10 badges<\/span><\/td>\nMax 20 badges<\/span><\/td>\nMax 35 badges<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Please submit the detailed stand specifications on the VisionPlus EXPO Exhibitor Portal<\/a><\/p>\n

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Download <\/span>Template for Exhibitor Badges Spreadsheet<\/span><\/a><\/p>\n

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You cannot activate the exhibitor badges to print yourself. You must collect them at the show from the registration desks onsite from Sunday after 14:00hrs<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div>

Loading & Unloading<\/span><\/i><\/a><\/h4><\/div>
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Loading & Unloading<\/span><\/h3>\n

To access the Loading Bay, you should first attend the Traffic Administration\u00a0<\/span>Point at the venue in order to be queued.\u00a0<\/span><\/p>\n

Upon reporting to the office, you\u2019ll be directed by the Traffic Marshals to queue for the appropriate door for the location of your stand and given a vehicle ID to display on your windscreen.\u00a0<\/span><\/p>\n

You should follow instructions from the Traffic Marshals at all times.\u00a0<\/span><\/p>\n

Vehicles are given the following slots:\u00a0\u00a0<\/span><\/p>\n