VisionPlus EXPO 2024
Exhibitors Guide
Last updated on: Friday, 28 Jun 2024
Official Contractors
False Contractors Warning
False Contractors
It is highly possible that as exhibitors, you would be approached by companies that are not associated with the exhibition. If the company is not listed in this Manual, they are not an official contractor.
If you are approached by a company claiming to be directly associated with or offering services for the show and they are not listed in this Manual, please take the time to let the Show Director know. This is particularly important where companies are offering data or contacts lists for sale – we do not sell our data, so any offer can categorically be deemed not genuine and should be approached with caution.
Official Contractor Details
SILVER PIXELZ ADVERTISING
SERV International Exhibitions LLC is the VisionPlus EXPO 2024 official contractor. They have a wide array of products that they provide to enhance your stand, be it a Shell Scheme or a Space-only stand.
Details as below
Provided below the Contact Information of Mr. Ravish Tyagi
Contact information:
Mobile Number: +971 558164510
Email : ravish@silverpixelz.com
for any queries or requirements from the official contractor, write to Tarsem Singh at ops.vpexpo@fourplusmedia.com
AV Hire
AV Hire
Our Audio-visual contractors offer competitive rates for microphone headsets, plasma screens, computers, flat-screen monitors, video players and more.
Your request or requirements can be submitted on the VisionPlus EXPO Exhibitor Portal.
You should place your order before 10th September to avoid surcharges.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
Noise on your Stand
If any noise levels are raised to an unacceptable level for neighbouring exhibitors and visitors during the event, the Organisers reserve the right to prevent the music or machinery from being used. All speakers must face into your stand (as opposed to facing out to other stands).
Carpet
Carpet
All Shell Scheme sites are carpeted in Green carpet. It is possible to change your default Shell Scheme carpet to another colour, or type of flooring, at an added cost.
Orders for carpets can be submitted on the VisionPlus EXPO Exhibitor Portal.
Space-only sites are not carpeted – exhibitors must provide their own floor covering.
Exhibitors with adjoining blocks of stands will not be permitted to place their own carpet in the gangways unless agreed with the Organisers before the exhibition.
Orders received after 10th September will be subject to a surcharge.
Carpet tape
All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of the breakdown will be passed directly to exhibitors. The charge will be 300 AED per meter. You must ensure your contractor is aware of this ruling.
Even if the carpet is ordered from the VisionPlus EXPO contractor, it is still the exhibitor’s responsibility to ensure the carpet tape is removed at the end of the exhibition.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
Catering
Stand Catering
On-stand hospitality is a great way to enhance your exhibition presence.
Any client who wishes to offer food or beverages (including non-alcoholic beverages) may only offer products purchased via Festival Arena, the official caterers with sole rights.
Tatjana Andric
Head Of Events – Festival Arena
Festival Arena by InterContinental, Dubai Festival City
Dubai Festival City, PO Box 45777, Dubai, UAE
Tel: +971 (0) 4 701 1111 | DDI: 00971 4 7011085 | Mobile: +971 50 5507157
Email – Tatjana.Andric@ihg.com
View Stand Catering Order Form
Cleaning & Waste
Cleaning & Waste
To book complete cleaning of your stand, or for rubbish skip rental, complete the order form below before 10th September.
Stand Cleaning requests can be submitted on the VisionPlus EXPO Exhibitor Portal.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
Electrics
Electrics
Shell Scheme sites include:
- 500 KV to be confirmed
- 1 three-pin socket
- 3 spotlights.
Space-only stands do not include any electrics; remember to ask for the electrical grid to let the contractors know where you would like your electrics.
Orders received after 10th September will be subject to a surcharge.
Requests for Electricity Orders can be submitted on the VisionPlus EXPO Exhibitor Portal.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
PLEASE NOTE that power to stands will be switched off approximately half an hour after the show closes on Thursday evening. It cannot be switched back on after this so please ensure everything is done promptly (e.g. cashing up tills, lowering equipment, etc.)
Exhibitor’s App
Exhibitor’s App
The Exhibitor’s App is a tool to capture your visitors’ data using your mobile phones. It would allow you to scan the QR code of the visitor’s badge in your booth to list the user’s data as a Potential. This data would be exportable into a spreadsheet.
Benefits
– Saves time
– Organises Data
– Provides client details automatically
– Allows you to focus on the conversation
App Charges:
AED 1500 for upto 4 users per exhibitor
AED 1000 extra to add four additional users
For further information please contact Neelam Solanki at vpexpo@fourplusmedia.com
Freight & On-site Logistics
Freight & On-site Logistics
The official Lifting Contractor appointed for the event is Al Naboodah Logistics, which are the only company permitted to operate forklift trucks, mechanical, other cargo-handling equipment and cranes in the halls and outside in the loading areas.
Al Naboodah Logistics will be happy to provide you with detailed quotations and operational advice on their services like shipping to/from Dubai, Customs clearance, courier receiving services, handling goods to/from the Venue, and forklift loading/unloading. If you feel that you may require any of these services, please contact:
Al Naboodah Logistics LLC
P.O. Box 624255, Concourse 2,
Office Unit No 2, Hall no. 8,
Dubai World Trade Centre
Dubai, UAE
t: +971 4 455 9099
e: exhibitions@alnaboodah.com
View Shipping Information & Freight Handling Tariff
Furniture & Standfitting
Furniture & Standfitting
SILVERPIXELZ ADVERTISING is the official furniture supplier.
Your order for furniture can be submitted on the VisionPlus EXPO Exhibitor Portal.
You should place your order before 10th September to avoid surcharges.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
See also: Standfitting & Additional Extras
Graphics
Graphics
Our contractors would be supplying high-quality graphics for the show.
For graphic displays, posters and additional sign writing for your stand, submit your requirements on the VisionPlus EXPO Exhibitor Portal.
Order before 20th September to avoid surcharges; your artwork must be submitted no later than 26th September to ensure it is produced in good time.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
See also: Useful Measurements
Internet
Internet
If the success of your stand depends in any way on an internet connection (taking payments, recording leads, etc.), we strongly recommend you order your own cabled internet connection as both Wi-Fi and the cellular signal will be unreliable with so many visitors in the halls.
Festival Arena can provide wired Internet packages on a price-by-connection-speed basis.
The deadline for orders (with payment) is 20th September.
Submit your requirements on the VisionPlus EXPO Exhibitor Portal.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
Manpower and Stand Hosts/Hostesses
Manpower and Stand Hosts/Hostesses
The official Manpower agency appointed for the event is ATHEN. They can arrange for any requirement of models, emcees, hosts/hostesses or supervisors that you may require at your booth. Ask for options available so you can make an informed decision in advance.
Manpower resources are limited, and the availability of quality staff for late enquiries cannot be guaranteed. So we suggest that you connect with ATHEN at the earliest and confirm your bookings.
Finalise your selections and confirm your bookings before 1st October to avoid surcharges. Submit your requirements on the VisionPlus EXPO Exhibitor Portal.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
Rigging
Rigging
Rigging is permitted at Festival Arena, subject to the approval of stand plans.
To order rigging, you should book by 10th September by submitting your requirements on the VisionPlus EXPO Exhibitor Portal
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
Stand Fitting & Additional Extras
Stand Fitting & Additional Extras
SilverPixelz Advertising is the official furniture supplier.
To order furniture submit your request on the VisionPlus EXPO Exhibitor Portal.
You should place your order before 20th September to avoid surcharges.
If you haven’t received your Exhibitor login yet, or for any other queries please email Tarsem Singh at ops.vpexpo@fourplusmedia.com
Storage
Storage
There are no facilities for the storage of literature, stock, exhibits, packing cases or boxes.
All items must be stored within the confines of your stand. Spaces beneath raised seating and platforms and all cavities, including those between and behind stands, shall not be used for any purpose other than electrical or other service boxes, mains or stopcocks. They shall not be obstructed nor used for the storage of any materials. Fire regulations require that any items found outside your stand must be removed, as they are fire hazards.
Packing Cases/Empty Boxes
All packing cases and materials must be removed from the exhibition halls as soon as possible.
- Work areas should be maintained free from general waste and packaging materials which could hazard operatives;
- Packaging cases must not be allowed to obstruct gangways, passageways and fire exits;
- Nails or screws etc. must not be left protruding from any packing case or material.
The above applies to all waste that would pose a fire risk on-site.
Cloakroom Services?